updated Privacy Notice May 2018
COMAR OPTICS Ltd respect your right to privacy. This policy is to tell you what data we collect and how we use it.
We assure you that we NEVER pass on customers’ data to any other company for their marketing purposes and we only collect personal data that we need and use it as you would wish us to.
If you have any queries or consider we may be misusing your data please contact us immediately at email@example.com
For the purposes of this policy, “we” or “us” means Comar Optics Ltd of Photon House, Station Road, Linton, Cambridgeshire, CB21 4NW and “you” means our customers, prospective customers and the users of the website www.comaroptics.com
We are the data controller for the purpose of the Data Protection Act 1998 and the GDPR.
New GDPR Regulations -This policy has been updated to take account of changes in the law. However please note we only supply businesses and institutions so we do not intentionally collect or process any data that is not company- or institution-related. Where we do so it will be carefully looked after as detailed here.
We may collect and process the following data about you:
Updating your information – If the information you have provided us changes please let us know promptly and we will correct and update it. We also make a practice of checking and updating data when we are able to.
Note: Where the company is a sole trader or partnership some detail may be regarded as personal information and it is important that you make this clear if for example you apply for credit facilities so that appropriate procedures can be followed.
We do not ask for information that we do not need.
The information we hold and process will be used as follows:
If you do not provide this data, we may be unable in some circumstances to comply with your requirements and/or our obligations. We can tell you about the implications of that decision.
Examples of how we would use the data include:
Note: Any e-shot Comar send out will always have an unsubscribe facility included.
We will never pass on customers’ details to other companies for their marketing purposes.
Where customers request to be sent marketing material or to be included in e-mail marketing, whether through the website or by e-mail or telephone, we comply with the request where possible. You can unsubscribe at any time using the unsubscribe link always included on any e-shots we send or my phone or e-mail.
The lawful basis for (2) is to meet our contractual obligations and legal requirements and pursue our legitimate interest of running a business. The lawful basis for (3) is by your consent but also to pursue our legitimate interest of running a business. See section (2) for more details.
We do not collect any information that we do not need.
Information collected is needed to meet our contractual and legal obligations and pursue legitimate interest of running a company. Information held is:
We do not pass on your data to any other companies or persons for their own use; only for purposes necessary for our contract with you, for our legitimate interest as set out in this policy or for legal purposes.
Information passed on to or processed by other parties may include the following:
We have in place safeguards to ensure the security of your data. Our building, staff, servers and procedures comply with the strict security requirements of the PCI DSS (payment card industry data security standards). We also have non-disclosure agreements with many customers and with our staff and suppliers.
We do not use any automated decision making or profiling
Almost all of our customers are companies with long-term needs requiring regular and repeat supplies and we retain certain details indefinitely in view of being able to meet our customers’ future needs and for quality assurance purposes. We do not retain any payment card details or unnecessary personal information. Where customers have placed orders with us we will also need to keep certain details for contractual and legal reasons for ten years. Retention of data will also be governed by specific agreements with many customers.
If in the future we intend to process your data for a purpose other than that which it was collected we will provide you with information on that purpose and any other relevant information.
Comar Optics Ltd, Photon House, Station Road, Linton, Cambridgeshire, CB21 4NW is the controller [and processor] of data for the purposes of the DPA 18 and GDPR. E-mail address: firstname.lastname@example.org
© Copyright Comar Optics Ltd May 2018.
Registered office: Comar Optics Ltd, Photon House, Station Road, Linton, Cambridge, CB21 4NW, UK